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21stCCLC Program Evaluation

All states are required by the United States Department of Education to have a State Level Evaluator for the 21st CCLC program. The purpose of the evaluator is to assess the extent to which the state-level expected program outcomes have been achieved. The results of state level evaluation will be used to guide the Department’s efforts to: direct and improve its administration of the program; provide assistance to local grantees; and to improve program quality and outcomes for participating students. Measurement Incorporated serves as New York’s current State Level Evaluator.

Round 8 Updates

July 2023: Local Evaluation Framework Timeline

Note: It is not substantively altered from the version that went out with the Round 8 RFP to help subgrantees and evaluators construct the basic workplan flow and contact requirements for their arrangements; it provides a much cleaner, clearer version to complement that section.

Annual Evaluation Reports (AERs)

Round 8

Year 1 Statewide AER (posted 2/22/24)

Round 7

Summative Evaluation Report: Round 7, Years 1-5, 7/2017-6/2022 (posted 10/18/22)
Year 4 Statewide AER (posted 3/18/21)
Year 3 Statewide AER and Executive Summary (posted 12/22/20)
Year 2 Statewide AER (posted 10/23/19)
Year 1 Statewide AER (posted 12/2018)

Round 6

Summative Evaluation Report: Round 6, Years 1-5, 4/2012-3/2017

Templates

Round 8

Year 2 AER Template (posted 4/2024). Note: This report is due no later than 9/30/24 and can be emailed to EMSC21stCCLC@nysed.gov

Year 1 AER Template (posted 6/2023)

Evaluability Checklist (7/23)

Round 7

Year 5 AER Template (posted 3/2022)
Year 4 AER Template (posted 5/2021)
Year 3 AER Template (posted 3/2020)

Resources for Evaluators

Email Laura Sweig with the Statewide Evaluation Team to access the Evaluator's Resource Library for additional tools and guides.

21st CCLC Evaluation Manual

The Evaluation Manual contains local program evaluation requirements that are consistent throughout the state, while encouraging individualized evaluation processes suited to local programs and their contexts. The requirements support high quality programming, which in turn helps ensure support of positive student academic, social-emotional, and behavioral outcomes.

The requirements for 21st Century evaluation, beginning July 1, 2013, include:

  • Evaluability Process (to review goals, objectives and fidelity to original grant proposal, discuss program timeline, and ensure that the program is ready to be evaluated)
  • Interim evaluation report
  • Evaluator attendance at quarterly advisory meetings
  • Point of service quality reviews (two required site visits per year)
  • Student survey (standardized survey for a sample of programs each year, survey of choice for others)
  • Annual Evaluation Report (AER)

Forms, Samples, and Adaptations from Previous Years

5/5/21 - Year 4 (2020-21) Verification Form

4/27/21 - Samples for Goals and Objectives Note: These samples can also be found in the NYS 21st CCLC AER Template for 2019-20

1/2021 - Out of School Time Observation Instrument Adapted for Virtual Activities (OST-A)

1/2021 - OST-A Cover Sheet/Ratings Note: These OST-A instruments are adaptations of the Procedures and Cover Sheet/Ratings documents from Policy Studies Associate's validated 2015 OST Observation instrument (made with permission from PSA), which are being provided for use in 21st CCLC point of service observations.  The adaptations are designed to better reflect observations of virtual instruction, as well as live instruction observed via video stream.  The adapted instrument is approved by NYSED, and is based on PSA's validated original instrument.

2/2020 - Overview of Fidelity Monitoring Note: The accompanying Program Fidelity Charts, one developed by L&G Research, the other by LPB Consulting, provide examples of how the status of fidelity of program outputs and program administration and implementation, respectively, might be monitored.

  • Examples of Fidelity Checklists: Sample 1 and Sample 2 Note: It is recommended that sub-grantees read the "Overview" prior to use of similar types of fidelity checklists.

2/11/20 - NYS Updates and Clarifications - Year 3 Annual Evaluation Reports