NPSE Y10 Question & Answer

The claim, along with the supporting documents, must be submitted by June 27, 2024.

The NPSE grant is reimbursable. Schools incur expenses throughout the year to address health and safety needs. Eligible expenses (with appropriate documentation) can then be submitted for review and reimbursement.

Following the review, your school would receive an autogenerated message of approval followed by auto generated messages indicating the amount of the reimbursement and when it will be made (generally 5-7 business days from approval.)
A claim submission is not a guaranteed reimbursement, institutions should not operate in a financial deficit awaiting NPSE reimbursement. Please note, the reimbursement process can take up to a year. NYSED encourages schools to plan accordingly and be fiscally responsible.

If a partial payment was approved, it means that certain hours and or certain items were deemed ineligible. Please do not resend the invoice for a second review.

Year 10 allocations can be used for expenses incurred prior to 4/1/23. Utilization, however, must align with the purchase window for the expense category. For example, temperature scanners purchased in January 2010 would not be eligible. The purchase window for temperature scanners (see COVID-19 category) is 4/1/2020-3/31/2023. Please refer to eligibility lists for purchasing windows.

No, as building related expenses were not made eligible until 4/2022.

If paint is lead based, painting spaces occupied by students is an eligible expense. Lead testing documentation would need to be provided and a safe removal and repair/repainting project would be eligible for reimbursement.

Prevention training reimbursement is to cover the training services fees only, for School Employees and Students.

If this is an expansion of the building (new construction that increases the building square footage), then it does not qualify for NPSE reimbursement. However, if a current entrance is being reconfigured, i.e., adding a second set of doors without additional square footage, then this is an eligible expense.

Lead testing in school drinking water is eligible. The monthly reporting to DOH is considered part of a school’s operational expense and would not be eligible.

It depends on what “part”. The important takeaway here is to only submit the unreimbursed items/services. Schools who have submitted applications for the NYC Security Guard Grant Program may want to look at other expense categories (i.e., Repair & Remediation) for qualifying items/services.
Note: an applicant must certify NPSE items/services have not been claimed for reimbursement under any other reimbursement program offered through New York City, New York State or US Federal Government.

Yes, pooled funding can be used to cover collective expenses. NPSE Y10 Pooling resource for additional information and requirements.

Since its inception, the NPSE claims process has remained unchanged.  The grant itself, however, has undergone several transformations, including the expansion of eligible reimbursable products/services and a 1000% increase in grant appropriation.  As advocates for all the Religious & Independent schools throughout NYS, ORISS was thrilled to see the NPSE appropriation triple from Y9 to Y10 along with the addition of the building repair and remediation purchasing category.  However, the growth in both the breadth and the depth of the NPSE grant brought on systematic challenges.  The claims submission process built for the Religious & Independent schools to share $4.5M in allocations in Y1 is no longer meeting our needs.  To put it plainly, the NPSE grant has grown too big for its britches.

As with all changes, we anticipated Y10 growing pains.  To ease the transition, the team developed a library of NPSE resources to support the institutions throughout the claim submission process.  We echo the institutions concerns the Y10 application portal is a bit tedious, however the built-in checks and balances help to enhance the quality of the application.  NYSED is required to obtain specific elements of proof to release the grant funds.  Having organized and complete claim submissions (i.e., verifying each of the mandatory claim components have been uploaded) will expedite the review and approval process. 

The Approved Unreimbursed Expenses (AUEs) are listed separately. Please see the NPSE Y10 AUEs list.

Please note, when logging into the portal app, you will only see the Y10 allocation (current year only), but rest assured our system tables are loaded with the total allocation balance which includes any rollover from prior years. Please use the NPSE Y10 School Allocations table to find your total available allocation.

To maximize the use of the 10 available lines in the portal AND reduce the number of required uploads, please ensure EACH line item represents a different vendor.  If the same vendor is listed on Lines #1-9, work with the vendor to isolate the NPSE related costs for the Y10 eligibility period and combine invoices. Invoices can be combined by vendor using the earliest invoice date and number to complete the line information.

Applicants that still have more than 10 Invoices/Vendors, should access the NPSE Y10 Additional Invoice Workbook Instructions and complete the NPSE Y10 Additional Invoice Workbook