FOR IMMEDIATE RELEASE
State Archives Announces $6.8 Million in Local Government Records Management Grants
Funding to Support Local Governments, School Districts, and Educational Institutions with Preservation of Historical Records
The New York State Archives awarded $6.8 million in Local Government Records Management Improvement Fund (LGRMIF) grants to 111 local governments, school districts, and educational institutions across the state to help improve records management systems to better serve the public, State Education Commissioner Betty A. Rosa announced today. The grants support a variety of projects, including aiding local governments in managing paper records, converting historical documents and microfilm to electronic formats, and backing up archival and vital records like maps, deeds, mortgages, cemetery records, meeting minutes, and other essential documents.
Board of Regents Chancellor Lester W. Young, Jr. said, “The LGRMIF grants are designed to ensure that important paper records of historical value will be available and accessible to future generations, fostering meaningful learning opportunities. These grants will significantly enhance the capacity of local governments and educational institutions to manage records more effectively, ultimately making a lasting impact on our communities and our state.”
Commissioner Rosa said, “Historical records serve as valuable teaching tools in schools and communities, helping to educate students and the public about their local heritage and history. The LGRMIF grants are crucial for helping local governments improve their records management systems, and this funding ensures that communities can preserve their historical documents, manage records efficiently, and better serve their citizens.”
“After thirty-five years, these grants continue to help local governments embrace the records management opportunities offered by new technology, e-government services, and shared services,” said Desiree Potvin, Town Clerk of the Town of Woodbury and chair of the Local Government Records Advisory Council.
Local Government Records Management Improvement Fund Grants
Awards for the LGRMIF grants range from $4,306 to $150,000. Awards by county are provided below:
| County | Institution | Category | Approved |
|---|---|---|---|
|
Albany |
Albany City School District |
Document Conversion and Access |
$46,340 |
|
Albany |
Ravena-Coeymans-Selkirk Central School District |
Document Conversion and Access |
$39,494 |
|
Bronx |
Bronx District Attorney’s Office |
Document Conversion and Access |
$61,991 |
|
Broome |
Binghamton City School District |
Inactive Records |
$73,292 |
|
Broome |
Chenango Forks Central School District |
Document Conversion and Access |
$61,950 |
|
Broome |
Whitney Point Central School District |
Document Conversion and Access |
$52,164 |
|
Broome |
Windsor Central School District |
Document Conversion and Access |
$26,498 |
|
Cattaraugus |
City of Olean |
Files Management |
$65,759 |
|
Cattaraugus |
City of Salamanca |
Inactive Records |
$149,953 |
|
Cayuga |
Town of Sempronius |
Inactive Records |
$9,239 |
|
Cayuga |
Town of Sennett |
Document Conversion and Access |
$74,265 |
|
Chautauqua |
Dunkirk City School District |
Document Conversion and Access |
$74,625 |
|
Chemung |
County of Chemung |
Document Conversion and Access |
$13,265 |
|
Chemung |
Horseheads Central School District |
Inactive Records |
$60,310 |
|
Chenango |
County of Chenango |
Inactive Records |
$40,634 |
|
Columbia |
Hudson City School District |
Inactive Records |
$70,170 |
|
Cortland |
City of Cortland |
Files Management |
$4,306 |
|
Delaware |
County of Delaware |
Document Conversion and Access |
$55,037 |
|
Dutchess |
County of Dutchess |
Document Conversion and Access |
$22,500 |
|
Dutchess |
Town of East Fishkill |
Inactive Records |
$74,964 |
|
Dutchess |
Town of Hyde Park |
Document Conversion and Access |
$73,568 |
|
Erie |
Frontier Central School District |
Document Conversion and Access |
$73,566 |
|
Erie |
Town of Amherst |
Document Conversion and Access |
$74,830 |
|
Essex |
Town of Keene |
Inactive Records |
$18,095 |
|
Essex |
Town of North Hudson |
Inactive Records |
$24,994 |
|
Franklin |
County of Franklin |
Document Conversion and Access |
$56,000 |
|
Greene |
Town of New Baltimore |
Inactive Records |
$74,335 |
|
Herkimer |
Mount Markham Central School District |
Document Conversion and Access |
$74,214 |
|
Herkimer |
Town of Ohio |
Inactive Records |
$14,580 |
|
Jefferson |
Town of Alexandria |
Historical Records |
$16,933 |
|
Jefferson |
Village of Evans Mills |
Inactive Records |
$36,169 |
|
Kings |
Office of the President - Borough of Brooklyn |
Inactive Records |
$48,399 |
|
Livingston |
County of Livingston |
Files Management |
$72,838 |
|
Monroe |
Gates Fire District |
Document Conversion and Access |
$131,456 |
|
Monroe |
Town of Gates |
Inactive Records |
$38,500 |
|
Monroe |
Town of Webster |
Document Conversion and Access |
$44,191 |
|
Monroe |
Village of Brockport |
Inactive Records |
$17,369 |
|
Nassau |
Bethpage Fire District |
Inactive Records |
$96,582 |
|
Nassau |
City of Glen Cove |
Document Conversion and Access |
$59,674 |
|
Nassau |
County of Nassau |
Document Conversion and Access |
$74,790 |
|
Nassau |
Village of Freeport |
Document Conversion and Access |
$75,000 |
|
Nassau |
Village of Lynbrook |
Inactive Records |
$74,353 |
|
New York |
CUNY (City University of New York) Central Administration |
Document Conversion and Access |
$36,000 |
|
New York |
Fashion Institute of Technology |
Document Conversion and Access |
$40,800 |
|
New York |
Metropolitan Transportation Authority |
Historical Records |
$71,710 |
|
New York |
NYC (New York City) Administration for Children's Services |
Document Conversion and Access |
$74,619 |
|
New York |
NYC Board of Correction |
Inactive Records |
$50,392 |
|
New York |
NYC City Clerk |
Document Conversion and Access |
$74,540 |
|
New York |
NYC Department of City Planning |
Document Conversion and Access |
$73,375 |
|
New York |
NYC Department of Cultural Affairs |
Inactive Records |
$74,390 |
|
New York |
NYC Department of Finance |
Document Conversion and Access |
$74,999 |
|
New York |
NYC Department of Health and Mental Hygiene |
Document Conversion and Access |
$75,000 |
|
New York |
NYC Department of Parks and Recreation |
Document Conversion and Access |
$74,999 |
|
New York |
NYC Department of Records and Information Services |
Historical Records |
$74,535 |
|
New York |
NYC Department of Records and Information Services |
Administrative |
$146,572 |
|
New York |
NYC Fire Department |
Document Conversion and Access |
$72,750 |
|
New York |
NYC Mayors Office |
Document Conversion and Access |
$74,930 |
|
New York |
Office of the President - Borough of Manhattan |
Document Conversion and Access |
$10,500 |
|
Niagara |
Town of Lockport |
Inactive Records |
$59,947 |
|
Oneida |
Digital Towpath Cooperative |
Document Conversion and Access |
$19,000 |
|
Oneida |
Holland Patent Central School District |
Document Conversion and Access |
$74,907 |
|
Oneida |
Town of Forestport |
Document Conversion and Access |
$56,079 |
|
Oneida |
Town of Remsen |
Inactive Records |
$59,903 |
|
Oneida |
Village of New Hartford |
Inactive Records |
$53,094 |
|
Ontario |
County of Ontario |
Document Conversion and Access |
$56,355 |
|
Ontario |
Phelps-Clifton Springs Central School District |
Document Conversion and Access |
$74,987 |
|
Ontario |
Town of Farmington |
Document Conversion and Access |
$70,085 |
|
Ontario |
Town of Victor |
Inactive Records |
$44,000 |
|
Orange |
Orange-Ulster BOCES (Board of Cooperative Educational Services) |
Document Conversion and Access |
$148,458 |
|
Orange |
Town of Monroe |
Inactive Records |
$74,245 |
|
Orange |
Village of Greenwood Lake |
Inactive Records |
$34,650 |
|
Orange |
Village of Warwick |
Inactive Records |
$40,942 |
|
Orange |
Village of Woodbury |
Files Management |
$17,967 |
|
Oswego |
Oswego Fire District |
Inactive Records |
$28,247 |
|
Putnam |
Town of Kent |
Files Management |
$16,830 |
|
Putnam |
Town of Putnam Valley |
Document Conversion and Access |
$75,000 |
|
Rensselaer |
City of Rensselaer |
Files Management |
$150,000 |
|
Rensselaer |
City of Troy |
Inactive Records |
$50,056 |
|
Rensselaer |
Town of East Greenbush |
Inactive Records |
$68,949 |
|
Rockland |
Town of Orangetown |
Document Conversion and Access |
$72,555 |
|
Schoharie |
Town of Middleburgh |
Inactive Records |
$10,215 |
|
Schuyler |
Odessa-Montour Central School District |
Document Conversion and Access |
$72,051 |
|
Steuben |
Addison Central School District |
Inactive Records |
$55,846 |
|
Suffolk |
Babylon Union Free School District |
Inactive Records |
$20,188 |
|
Suffolk |
Islip Fire District |
Inactive Records |
$19,466 |
|
Suffolk |
Riverhead Fire District |
Inactive Records |
$17,550 |
|
Suffolk |
Town of Smithtown |
Document Conversion and Access |
$147,637 |
|
Suffolk |
Village of Ocean Beach |
Document Conversion and Access |
$44,025 |
|
Suffolk |
Village of Southampton |
Document Conversion and Access |
$57,817 |
|
Suffolk |
Yaphank Fire District |
Inactive Records |
$59,414 |
|
Sullivan |
County of Sullivan |
Document Conversion and Access |
$66,820 |
|
Tioga |
Candor Fire District |
Inactive Records |
$10,507 |
|
Tompkins |
County of Tompkins |
Document Conversion and Access |
$150,000 |
|
Ulster |
County of Ulster |
Document Conversion and Access |
$13,705 |
|
Ulster |
Kingston City School District |
Document Conversion and Access |
$69,695 |
|
Ulster |
Town of Lloyd |
Document Conversion and Access |
$37,747 |
|
Ulster |
Ulster BOCES |
Document Conversion and Access |
$74,590 |
|
Washington |
County of Washington |
Document Conversion and Access |
$135,822 |
|
Wayne |
Newark Central School District |
Document Conversion and Access |
$73,922 |
|
Wayne |
North Rose-Wolcott Central School District |
Document Conversion and Access |
$74,782 |
|
Wayne |
Williamson Central School District |
Document Conversion and Access |
$74,597 |
|
Westchester |
Hendrick Hudson Central School District |
Document Conversion and Access |
$52,325 |
|
Westchester |
Lakeland Central School District |
Document Conversion and Access |
$74,580 |
|
Westchester |
New Rochelle City School District |
Document Conversion and Access |
$71,265 |
|
Westchester |
Town of Mamaroneck |
Document Conversion and Access |
$74,999 |
|
Westchester |
Town of Ossining |
Document Conversion and Access |
$46,405 |
|
Westchester |
Union Free School District-Tarrytowns |
Document Conversion and Access |
$68,515 |
|
Westchester |
Village of Tarrytown |
Document Conversion and Access |
$75,000 |
|
Westchester |
White Plains City School District |
Document Conversion and Access |
$73,162 |
|
Wyoming |
Attica Central School District |
Files Management |
$73,998 |
|
Yates |
County of Yates |
Document Conversion and Access |
$149,884 |
The New York State Archives, a division of the State Education Department’s Office of Cultural Education, administers the LGRMIF grants, which are used by local governments to improve their record management systems to better serve the public. It is a competitive program with grants awarded based on the merits of the applications. The LGRMIF derives its revenues from a small fee paid when people file or record documents with county clerks and the Register of the City of New York.
Since its inception in 1988, the program has provided over $250 million in competitive grant funds to local governments statewide. These funds support a wide variety of projects that help local governments manage paper and, increasingly, electronic records.
Project categories include:
- Disaster Management: projects aimed at developing, testing, and implementing disaster and business recovery plans to protect local government archival and vital records, both hardcopy and electronic.
- Inactive Records: projects aimed at planning, developing, or improving the management of records during the inactive phase of their life cycle. Inactive records are records that are used infrequently but must be retained because their retention periods have not yet expired.
- Historical Records: projects aimed at preserving historical records or using local government records as teaching tools in the community and in the classroom.
- Files Management: projects aimed at improving the systematic control of active files.
- Document Conversion and Access: projects aimed at converting records to another format through microfilming or imaging.
Grant projects and all related work must be completed by June 30, 2025.
Media Contact
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