Skip to main content

Search Google Appliance

Search Google Appliance

FOR IMMEDIATE RELEASE

June 12, 2018
For More Information Contact:

JP O’Hare or Jeanne Beattie

(518) 474-1201

www.nysed.gov

NYSED Seal

State Archives Awards $5.6 Million to Local Governments, Schools & Non-Profit Organizations

Grants Will Help Improve Records Management Systems and Preserve New York’s Historical Records

The New York State Archives awarded $5.6 million in grants to help manage and preserve local records, State Education Commissioner MaryEllen Elia announced. More than $5.5 million will be distributed through Local Government Records Management Improvement Fund (LGRMIF) grants to over 100 local governments, government agencies and school districts across the state to help improve records management systems to better serve the public. The State Archives also awarded $92,000 in Documentary Heritage Program (DHP) grants to eight not-for-profit organizations and higher education institutions across the state to help identify, collect and make available New York’s historical records.

“We’re proud to support projects to improve records management and preserve New York’s heritage through important documents,” said Board of Regents Chancellor Betty A. Rosa. “Effective management of government records improves efficiency, supports accountability and encourages civic engagement. By making historical records accessible, our students and teachers can learn about New York’s history using original source materials and primary documents.”

“These grants help local governments do their work and help to preserve our state’s history,” said State Education Commissioner MaryEllen Elia. “We’re honored to support local governments and schools across the state meet their obligations to the citizens they serve, preserve local history and support easier access to records. New York is fortunate to have local government officials and education leaders who are committed to improving the management, preservation and accessibility of their records.”

“These grants continue to help local governments embrace the records management opportunities offered by new technology and e-government services,” said Christian Sampson, Town of Ramapo Town Clerk and chair of the Local Government Records Advisory Council, which provides advice and guidance to the State Education Department on programs and grants to support records management in local governments in New York State.

Bob Clark, Chair of the State Historical Records Advisory Board, added, “The Documentary Heritage Program Grants are critical to ensuring that stories of under-documented groups, events, locations and peoples are fully woven into the rich tapestry that is New York State. Through programs like the DHP, New York State history can belong to all of us.”

Local Government Records Management Improvement Fund Grants

Awards for the LGRMIF grants range from $7,202 to $293,566. Awards by county are below:

County Institution Category Amount

Albany

Albany Municipal Water Finance Authority

Document Conversion and Access

$71,088

Albany

Capital District Regional Planning Commission

Inactive Records

$7,202

Albany

Capital Region BOCES

Inactive Records

$75,000

Albany

Menands UFSD

Inactive Records

$20,379

Albany

Village Of Menands

Inactive Records

$15,928

Bronx

County Of Bronx (County Clerk)

Historical Records

$49,551

Broome

Town Of Chenango

Document Conversion and Access

$24,980

Broome

Windsor CSD

Document Conversion and Access

$24,161

Chemung

Elmira City SD

Inactive Records

$45,121

Clinton

Beekmantown CSD

Document Conversion and Access

$57,985

Clinton

Peru CSD

Document Conversion and Access

$44,994

Clinton

Town Of Chazy

Inactive Records

$11,533

Columbia

County Of Columbia

Document Conversion and Access

$7,800

Dutchess

County Of Dutchess

Document Conversion and Access

$9,935

Dutchess

Millbrook CSD

Document Conversion and Access

$64,170

Dutchess

Town Of Rhinebeck

Document Conversion and Access

$12,640

Dutchess

Village Of Rhinebeck

Inactive Records

$18,509

Erie

City Of North Tonawanda

Document Conversion and Access

$74,960

Erie

City Of Tonawanda

Document Conversion and Access

$26,494

Erie

Erie County Industrial Development Agency

Document Conversion and Access

$35,000

Erie

Lackawanna City SD

Document Conversion and Access

$70,641

Erie

Town Of Brant

Document Conversion and Access

$49,552

Erie

Town Of Clarence

Document Conversion and Access

$74,130

Erie

Town Of Grand Island

Files Management

$18,448

Erie

Town Of North Collins

Document Conversion and Access

$35,096

Erie

Town Of Orchard Park

Inactive Records

$73,711

Erie

Town Of West Seneca

Document Conversion and Access

$45,928

Erie

Village Of Lancaster

Document Conversion and Access

$30,713

Essex

County Of Essex

Document Conversion and Access

$73,872

Essex

Town Of Westport

Inactive Records

$26,737

Franklin

Chateaugay CSD

Document Conversion and Access

$33,329

Franklin

Village Of Malone

Document Conversion and Access

$100,769

Fulton

Fulton-Montgomery Community College

Inactive Records

$38,400

Fulton

Village Of Northville

Inactive Records

$44,194

Hamilton

County Of Hamilton

Historical Records

$60,043

Jefferson

Village Of West Carthage

Inactive Records

$9,540

Kings

Metropolitan Transportation Authority

Disaster Management

$29,070

Lewis

Town Of Turin

Inactive Records

$24,560

Lewis

Village Of Port Leyden

Inactive Records

$22,913

Monroe

Town Of Chili

Document Conversion and Access

$30,625

Monroe

Village Of Brockport

Document Conversion and Access

$74,324

Monroe

Village Of Fairport

Document Conversion and Access

$120,884

Monroe

Village Of Pittsford

Document Conversion and Access

$73,083

Montgomery

County Of Montgomery

Document Conversion and Access

$55,591

Nassau

County Of Nassau

Historical Records

$27,000

Nassau

Nassau BOCES

Document Conversion and Access

$42,200

Nassau

Valley Stream Central HS District

Files Management

$90,517

Nassau

Village Of Mill Neck

Document Conversion and Access

$62,203

Nassau

Village Of Old Westbury

Inactive Records

$54,102

Nassau

Village Of Sea Cliff

Inactive Records

$9,421

Nassau

Water Authority Of Great Neck North

Inactive Records

$27,810

New York

Fashion Institute Of Technology

Inactive Records

$18,690

New York

NYC Administration for Childrens Services

Files Management

$69,511

New York

NYC Department of Business Services

Inactive Records

$74,888

New York

NYC Department of City Planning

Document Conversion and Access

$47,822

New York

NYC Department of Records and Information Services

Historical Records

$68,916

New York

NYC Department of Records and Information Services

Administrative (DORIS only)

$144,918

New York

NYC Dept of Information Technology, Telecommunication

Implementation (Demo Projects Only)

$293,566

New York

NYC Mayors Office

Inactive Records

$75,000

Niagara

Town Of Niagara

Document Conversion and Access

$34,073

Oneida

Town Of Whitestown

Files Management

$27,180

Onondaga

City Of Syracuse

Document Conversion and Access

$72,219

Onondaga

Lafayette CSD

Document Conversion and Access

$32,413

Ontario

City Of Geneva

Document Conversion and Access

$59,595

Ontario

County Of Ontario

Document Conversion and Access

$105,055

Ontario

Geneva City SD

Document Conversion and Access

$74,991

Orange

Orange-Ulster BOCES

Document Conversion and Access

$148,147

Putnam

County Of Putnam

Document Conversion and Access

$51,995

Rensselaer

Questar III (R-C-G) BOCES

Document Conversion and Access

$23,402

Rensselaer

Troy City SD

Document Conversion and Access

$24,766

Rensselaer

Village Of Nassau

Files Management

$20,851

Rockland

County Of Rockland

Document Conversion and Access

$74,901

Rockland

Village Of Spring Valley

Document Conversion and Access

$18,633

Saratoga

Village Of Round Lake

Inactive Records

$22,490

Schenectady

Schenectady City SD

Document Conversion and Access

$32,053

Schoharie

Town Of Fulton

Inactive Records

$63,622

Schoharie

Town Of Wright

Inactive Records

$12,852

Seneca

Village Of Waterloo

Inactive Records

$9,288

Seneca

Waterloo CSD

Document Conversion and Access

$73,305

St. Lawrence

Brasher Falls CSD

Inactive Records

$33,595

St. Lawrence

St Lawrence-Lewis BOCES

Document Conversion and Access

$149,994

St. Lawrence

Village Of Waddington

Inactive Records

$52,065

Steuben

Corning Community College

Inactive Records

$42,314

Steuben

Village Of Bath

Document Conversion and Access

$32,070

Suffolk

Bohemia Fire District

Files Management

$16,537

Suffolk

Eastern Suffolk BOCES

Document Conversion and Access

$133,943

Sullivan

Liberty CSD

Document Conversion and Access

$35,990

Ulster

County Of Ulster

Historical Records

$23,859

Warren

County Of Warren

Document Conversion and Access

$61,024

Warren

Town Of Hague

Inactive Records

$23,240

Washington

County Of Washington

Document Conversion and Access

$121,901

Washington

Town Of Salem

Inactive Records

$30,521

Wayne

Newark CSD

Inactive Records

$149,528

Wayne

Town Of Macedon

Inactive Records

$50,545

Westchester

County Of Westchester

Document Conversion and Access

$47,600

Westchester

Greenburgh CSD

Document Conversion and Access

$62,533

Westchester

Putnam-Northern Westchester BOCES

Document Conversion and Access

$58,860

Westchester

Town Of Rye

Document Conversion and Access

$53,285

Westchester

Town Of Somers

Document Conversion and Access

$18,850

Westchester

Tuckahoe UFSD

Document Conversion and Access

$59,397

Westchester

Westchester BOCES

Document Conversion and Access

$69,225

Westchester

White Plains City SD

Document Conversion and Access

$52,822

Yates

Dundee CSD

Document Conversion and Access

$74,999

Yates

Penn Yan CSD

Document Conversion and Access

$50,575

 

The State Archives, part of the State Education Department, administers the LGRMIF grants, which are used by local governments to improve their record management systems to better serve the public. It is a competitive program with grants awarded based on the merits of the applications. The LGRMIF derives its revenues from a small fee paid when people file or record documents with county clerks and the Register of the City of New York.

Since its inception in 1988, the program has provided over $250 million in competitive grant funds to local governments statewide. These funds support a wide variety of projects that help local governments manage paper, and increasingly, electronic records. Project categories include:

  • Disaster Management: projects aimed at developing, testing and implementing disaster and business recovery plans to protect local government archival and vital records, both hardcopy and electronic.
  • Inactive Records: projects aimed at planning, developing or improving the management of records during the inactive phase of their life cycle. Inactive records are records that are used infrequently but must be retained because their retention periods have not yet expired.
  • Historical Records: projects aimed at preserving historical records or using local government records as teaching tools in the community and in the classroom.
  • Files Management: projects aimed at improving the systematic control of active files.
  • Document Conversion and Access: projects aimed at converting records to another format through the use of microfilming or imaging.

Grant projects may start on July 1, 2018 and all work on grant projects must be completed by June 30, 2019.

Documentary Heritage Program Grants

Awards for the DHP grants range from $6,975 to $24,791. Awards are below:

County Organization Project Award Amount

Chautauqua

State University of New York at Fredonia

Arrangement and Description of the Records of the Coalition on West Valley Nuclear Wastes

$13,235

Erie

Burchfield Penney Art Center

Arrangement and Description of the Artists Committee Gallery/Artists Gallery of Western New York Archive

$10,260

Erie

State University of New York at Buffalo

East Side History Documentation Project

$24,791

Kings

Brooklyn Children’s Museum

Arrangement and Description of the Brooklyn Children’s Museum Institutional History Records

$17,595

Monroe

Gay Alliance of the Genesee Valley

Minority Documentation Project

$8,830

Monroe

Willow Domestic Violence Center of Greater Rochester, Inc.

Arrangement and Description of the Records of Alternatives for Battered Women, Inc.

$10,314

Queens

Bowne House Historical Society

Arrangement & Description of the Bowne House Archives

$6,975

The State Archives administers the DHP grants, which provides financial support to New York State not-for-profit organizations that hold, collect, and make available New York’s historical records. It is a competitive program with grants awarded based on the merits of the applications.

Since its inception in 1988, the program has provided over $3 million in competitive grant funds to not-for-profit organizations statewide. These funds support a variety of projects that help build a more comprehensive and equitable documentation of New York’s history and culture. Project categories include:

  • Documentation: projects that build a comprehensive record that more fully and fairly represents all New Yorkers and their history. These projects identify and collect unique, original source materials about the people, groups, events, and/or on the political, economic, and social conditions in New York, to pave the way toward making these materials accessible to all.
  • Arrangement and Description: projects that make publicly available the unique, original records of traditionally under-represented groups and topics of New York State. Applications to arrange and describe historically valuable born-digital materials as well as paper-based materials are encouraged.

Grant projects may start on July 1, 2018 and all work on grant projects must be completed by June 30, 2019.