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FOR IMMEDIATE RELEASE

June 19, 2017
For More Information Contact:

Jonathan Burman or Jeanne Beattie

(518) 474-1201

www.nysed.gov

NYSED Seal

State Archives Announces $4 Million In Local Government Records Management Improvement Grants

The New York State Archives awarded $4 million in Local Government Records Management Improvement Fund (LGRMIF) grants to over 70 local governments, government agencies and school districts across the state to help improve records management systems to better serve the public, State Department of Education Commissioner MaryEllen Elia announced today.

“We’re proud to support projects to improve records management in local governments and school districts across the state,” said Board of Regents Chancellor Betty A. Rosa. “Records are a key element in civic engagement, public service and government accountability. These grants support the management of government records so these documents are available and accessible to future generations.”

“By supporting the development of better records programs, we assist local governments and school districts in meeting their obligations to the citizens they serve, help to preserve our state’s local history and support easier access to records of local communities,” Commissioner Elia said. “I thank the applicants for their commitment to their community and for promoting improvements in local government.”

“These grants continue to provide critical support to local governments as they meet the records management challenges of new technology and online access to information,” said Carolee Conklin, Rochester City Councilmember and chair of the Local Government Records Advisory Council, which provides advice and guidance to the State Education Department on programs and grants to support records management in local governments in New York State.

Awards range from $1,256 to $200,000. Awards by county are below:

County

Name

Project Category

Award Amount

Albany

Albany County

Document Conversion and Access

$149,077

Albany

Town of Knox

Inactive Records

$23,156

Allegany

Fillmore CSD

Document Conversion and Access

$39,150

Broome

Village of Johnson City

Historical Records

$1,256

Cattaraugus

Franklinville CSD

Document Conversion and Access

$42,516

Clinton

Peru CSD

Document Conversion and Access

$17,451

Clinton

Town of Black Brook

Inactive Records

$19,861

Clinton

Town of Saranac

Inactive Records

$36,764

Cortland

Cortland County

Document Conversion and Access

$74,313

Dutchess

Dutchess County

Document Conversion and Access

$14,185

Dutchess

Millbrook CSD

Document Conversion and Access

$53,200

Erie

Town of Grand Island

Document Conversion and Access

$49,972

Erie

Town of Orchard Park

Inactive Records

$61,240

Essex

Essex County

Document Conversion and Access

$63,700

Essex

Town of Lewis (Essex)

Inactive Records

$30,161

Franklin

Town of Tupper Lake

Document Conversion and Access

$83,024

Lewis

Town of Watson

Inactive Records

$10,025

Monroe

City of Rochester

Demonstration Project

$200,000

Monroe

Honeoye Falls-Lima CSD

Inactive Records

$31,651

Monroe

Monroe County

Document Conversion and Access

$56,004

Monroe

Village of Scottsville

Document Conversion and Access

$28,414

Montgomery

Montgomery County

Document Conversion and Access

$77,300

Nassau

Hicksville Water District

Document Conversion and Access

$39,291

Nassau

Nassau BOCES

Document Conversion and Access

$102,203

Nassau

Nassau County

Document Conversion and Access

$70,792

New York

NYC Administration for Children’s Services

Document Conversion and Access

$74,892

New York

NYC Commission on Human Rights

Document Conversion and Access

$67,847

New York

NYC Department of Business Services

Document Conversion and Access

$75,000

New York

NYC Department of City Planning

Document Conversion and Access

$74,365

New York

NYC Department of Education

Document Conversion and Access

$75,000

New York

NYC Department of Parks and Recreation

Document Conversion and Access

$50,760

New York

NYC Department of Records and Information Services

Historical Records

$74,642

New York

NYC Department of Records and Information Services

Administrative (DORIS only)

$151,976

New York

NYC Department of Sanitation

Inactive Records

$72,853

New York

NYC Design Commission

Inactive Records

$17,215

New York

NYC office of Chief Medical Examiner

Document Conversion and Access

$74,969

New York

NYC Police Department

Document Conversion and Access

$32,863

Niagara

Town of Wheatfield

Document Conversion and Access

$39,925

Niagara

Village of Lewiston

Document Conversion and Access

$44,097

Oneida

Oneida County

Demonstration Project

$87,000

Ontario

Ontario County

Document Conversion and Access

$63,020

Ontario

Town of East Bloomfield

Files Management

$25,102

Orange

Orange-Ulster BOCES

Document Conversion and Access

$118,478

Otsego

City of Oneonta

Document Conversion and Access

$49,926

Otsego

Town of Springfield

Inactive Records

$20,720

Putnam

Putnam County

Document Conversion and Access

$147,725

Putnam

Town of Patterson

Document Conversion and Access

$17,150

Rensselaer

Brunswick CSD (Brittonkill)

Historical Records

$9,412

Rensselaer

Town of Petersburgh

Inactive Records

$31,365

Rockland

Clarkstown CSD

Document Conversion and Access

$67,274

Rockland

Village of Hillburn

Document Conversion and Access

$28,631

Saratoga

Milton Fire District #1 (Saratoga)

Inactive Records

$21,667

Saratoga

Saratoga Springs City Center Authority

Inactive Records

$22,741

Saratoga

Town of Clifton Park

Files Management

$111,212

Schenectady

Niskayuna CSD

Document Conversion and Access

$14,758

Schenectady

Schenectady City SD

Document Conversion and Access

$30,600

Schenectady

Village of Scotia

Inactive Records

$13,018

Schoharie

Schoharie County

Document Conversion and Access

$47,446

St. Lawrence

St. Lawrence-Lewis BOCES

Document Conversion and Access

$147,874

Steuben

Steuben County

Document Conversion and Access

$74,400

Steuben

Town of Corning

Inactive Records

$16,000

Suffolk

Suffolk 1 BOCES

Document Conversion and Access

$144,253

Suffolk

Town of Smithtown

Document Conversion and Access

$129,693

Suffolk

Village of East Hampton

Document Conversion and Access

$75,000

Tompkins

Tompkins County

Document Conversion and Access

$36,873

Ulster

City of Kingston

Document Conversion and Access

$44,959

Warren

Warrensburg CSD

Inactive Records

$68,185

Westchester

Greenburgh CSD

Document Conversion and Access

$28,807

Westchester

Hawthorne-Cedar Knolls UFSD

Document Conversion and Access

$46,040

Westchester

Town of Mamaroneck

Historical Records

$7,745

Westchester

Valhalla UFSD

Document Conversion and Access

$24,788

The State Archives, part of the State Education Department, administers the LGRMIF grants, which are used by local governments to improve their record management systems to better serve the public. It is a competitive program with grants awarded based on the merits of the applications. The LGRMIF derives its revenues from a small fee paid when people file or record documents with county clerks and the Register of the City of New York.

Since its inception in 1988, the program has provided over $250 million in competitive grant funds to local governments statewide.  These funds support a wide variety of projects that help local governments manage paper, and increasingly, electronic records.  Project categories include:

  • Disaster Management: projects aimed at developing, testing and implementing disaster and business recovery plans to protect local government archival and vital records, both hardcopy and electronic.
  • Inactive Records: projects aimed at planning, developing or improving the management of records during the inactive phase of their life cycle. Inactive records are records that are used infrequently but must be retained because their retention periods have not yet expired.
  • Historical Records: projects aimed at preserving historical records or using local government records as teaching tools in the community and in the classroom.
  • Files Management: projects aimed at improving the systematic control of active files.
  • Document Conversion and Access: projects aimed at converting records to another format through the use of microfilming or imaging.

Grant projects may start on July 1, 2017 and all work on grant projects must be completed by June 30, 2018. For more information about LGRMIF please visit: http://www.archives.nysed.gov/grants/grants_lgrmif.shtml

 

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