Post Bid Addenda and Energy Performance Contract Amendments

We have written previously (Newsletter#105 – November 2010) about post-bid addenda and the difficulties they cause our office – these difficulties are magnified by our reduced staffing levels.

As a reminder, in order for a PM to allow for the submission of an addendum, it must meet the following requirements:

• The work in the addendum must be related to the original scope.
• The addendum scope must be authorized under the project’s proposition/authorization and funding is available.
• Confirmation will be required that the addendum scope is covered by the SEQRA Resolution, the project’s FP-OPRHP-LOR or SHPO Determination Letter, and the project’s Asbestos Letter.
• In addition to the addendum, the following will be required to be emailed to the PM: A revised FP-F, FP-SC, SGIS and FP-AP

In an effort to clarify our procedures following project permitting, please note:

• NYSED will no longer accept project addenda following our receipt of the Certificate of Substantial Completion (CSC) form.
• NYSED will no longer accept contract amendments or change orders for Energy Performance Contract (EPC) projects which have been approved and received a building permit.

In these cases, a new project must be submitted for review and approval.