Break out Federal Stimulus Fund Supported Projects

REVISED PROCEDURE: State Educational Agencies (SEAs) & Lead Educational Agencies (LEAs) have a short timeframe to obligate federal stimulus funds. To that end, SED will only expedite review of federally funded projects.

SED is prioritizing review of federally funded projects, but several A/E firms are submitting large project(s) with only a small percentage of federal funding, or are bundling mixed-funding projects, some of which contain no federal funding. To ensure the highest priority is assigned to federal fund projects, please break out the federal stimulus work as a separate project according to the guidelines below.

For bundled submissions (i.e. containing multiple project numbers) that include non-stimulus project numbers, A/E firms shall separate the federal funded projects from projects which have no federal funding. Each federal stimulus project submitted to our office should have at least 40% federal funding (i.e. stimulus funds allocated for the project divided by total project cost) to be eligible for an expedited review. For example, if a federal fund project involves only HVAC work, but is part of a larger project and is less than 40% of the total project cost, the HVAC scope should be broken out as a separate project, such that completion of the design, bid or construction of a larger mixed fund project, doesn’t jeopardize completion of the federal fund project by the deadline.

Following this procedure will allow OFP to give the immediate attention that federal fund project(s) deserve. If you have questions, please contact us.